Denbury invoice requirements

How to Submit an Invoice

Invoices to Denbury are accepted in OpenInvoice only and should not be submitted any other way.

If you are a new supplier and needing to be setup with a supplier account/number please work with your Denbury representative to start the process before submitting your first invoice.

OpenInvoice

Standard processing method is via Denbury’s OpenInvoice/OpenTicket platform. All suppliers are requested to register with OpenInvoice. Please refer to “How to Register with OpenInvoice” for further instructions.

Minimum Invoicing Requirements

All invoices must contain the following:

• Invoice details:
  • Document type title (i.e. Invoice, Credit Note, Tax invoice)
  • Document number/reference
  • Document date (format DD-MM-YYYY or in words)
  • Purchase reference - Purchase Order (PO) (if available)
  • Name and e-mail address of the Denbury business contact/client who ordered the Work
  • Work Location (Well / Lease / Rig Name)
  • If provided, cost code/AFE/Major/Minor (GL and Company Code)
  • Net amount
  • Tax amount
  • Gross amount
  • Tax break-down per Tax rate/type or exemption - Unless a tax exemption certificate applies, sales taxes on Goods per the Delivery Point (included as a separate line item.)“Delivery Point” means the location where Goods are delivered.
  • Withholding Tax amount & Withholding Tax rate (if applicable)
  • Currency code
  • Exchange rate or amounts equivalent in local currency shall be provided for invoices issued in foreign currency

• Goods/Services details:
  • Invoice amount broken down by Purchase Order line item # (if applicable)
  • Description of goods or services provided
  • Quantity and Unit of Measure of goods and services invoiced
  • Unit Price of each item or service
  • Ship-to location if different from Bill To entity
  • Delivery date

• Bill To details (refer to Denbury invoicing address list):
  • Denbury affiliate name
  • Denbury affiliate company code (Co Code)
  • Denbury affiliate address
  • Denbury affiliate tax registration number (if applicable)
    • Please choose the correct tax registration number according to the delivery location/country

• Supplier details:
  • Supplier name
  • Supplier address
  • Supplier tax registration number (if applicable)
  • Supplier remittance information (bank account details)

Support Documentation

Contractor must provide Denbury with the following documentation with regards to invoiced amounts, where applicable:

• Hourly or Daily Charges must be submitted with time sheets which include
  1. Name and title of person performing work
  2. Date and hours/day worked
  3. Applicable rate
  4. Approval from Denbury’s Representative.
• The bill of lading and stock transfer ticket must also be included for Goods drawn from Contractor’s stock.
• Invoices for Goods or Services provided by a pre-approved Subcontractor must be submitted with supporting documentation to evidence hours worked and receipt of Goods and materials; provided, however, that Contractor may redact pricing information reflecting profit from Subcontractors, unless such Subcontractor is an Affiliate of Contractor.
• Signature of Denbury Representative or similar approval electronically, provided that a copy of such electronic approval is submitted with the invoice.
• Copies of Field Tickets, Quotes, Rate Sheets, Work Orders/POs, etc
• Signed delivery tickets

Paper Invoices

• Invoices should not be submitted in paper form unless it is mandatory as per local regulations.

Payment status tracking

You can check payment status directly in OpenInvoice. If not a registered OpenInvoice user, you can submit payment-related questions via the supplier login - ExxonMobil Supplier Portal.

Vendor frequently asked questions (FAQs)

Q: How do I submit a credit invoice (credit note)? 

A: You can submit credit invoices the same way you submit other invoices. Please ensure the credit includes a negative balance and references the original debit invoice.

Q: Why is my invoice not yet paid?

A: Delayed payments can be caused by various factors, such as a vendor account not being created or up to date, prices on the PO not matching the invoice, a missing minimum invoice requirement or no GR indicated on invoice.

Q: How can I check my invoice status?

A: You can check invoice status directly in OpenInvoice. If not an OpenInvoice user you may reach out to the email above under Payment status tracking.

Q: How do I update my contact details? 

A: Supplier account updates needed including address, banking information etc. please email denburypayables@exxonmobil.com.

Q: My invoice was rejected or is not in the system. Whom should I contact? 

A: You may reach out to the email above under Payment status tracking for the business service was completed.

Q: How can I participate in the Early Payment Discount Program? You can reach out to denburypayables@exxonmobil.com.