Denbury invoice requirements

How to Submit an Invoice

Invoices to Denbury are accepted in OpenInvoice only and should not be submitted any other way.

If you are a new supplier and needing to be setup with a supplier account/number please work with your Denbury representative to start the process before submitting your first invoice.

OpenInvoice

Standard processing method is via Denbury’s OpenInvoice/OpenTicket platform. All suppliers are requested to register with OpenInvoice. Please refer to “How to Register with OpenInvoice” for further instructions.

Minimum Invoicing Requirements

All invoices must contain the following:

• Invoice details:
  • Document type title (i.e. Invoice, Credit Note, Tax invoice)
  • Document number/reference
  • Document date (format DD-MM-YYYY or in words)
  • Purchase reference - Purchase Order (PO) (if available)
  • Name and e-mail address of the Denbury business contact/client who ordered the Work
  • Work Location (Well / Lease / Rig Name)
  • If provided, cost code/AFE/Major/Minor (GL and Company Code)
  • Net amount
  • Tax amount
  • Gross amount
  • Tax break-down per Tax rate/type or exemption - Unless a tax exemption certificate applies, sales taxes on Goods per the Delivery Point (included as a separate line item.)“Delivery Point” means the location where Goods are delivered.
  • Withholding Tax amount & Withholding Tax rate (if applicable)
  • Currency code
  • Exchange rate or amounts equivalent in local currency shall be provided for invoices issued in foreign currency

• Goods/Services details:
  • Invoice amount broken down by Purchase Order line item # (if applicable)
  • Description of goods or services provided
  • Quantity and Unit of Measure of goods and services invoiced
  • Unit Price of each item or service
  • Ship-to location if different from Bill To entity
  • Delivery date

• Bill To details (refer to Denbury invoicing address list):
  • Denbury affiliate name
  • Denbury affiliate company code (Co Code)
  • Denbury affiliate address
  • Denbury affiliate tax registration number (if applicable)
    • Please choose the correct tax registration number according to the delivery location/country

• Supplier details:
  • Supplier name
  • Supplier address
  • Supplier tax registration number (if applicable)
  • Supplier remittance information (bank account details)

Support Documentation

Contractor must provide Denbury with the following documentation with regards to invoiced amounts, where applicable:

• Hourly or Daily Charges must be submitted with time sheets which include
  1. Name and title of person performing work
  2. Date and hours/day worked
  3. Applicable rate
  4. Approval from Denbury’s Representative.
• The bill of lading and stock transfer ticket must also be included for Goods drawn from Contractor’s stock.
• Invoices for Goods or Services provided by a pre-approved Subcontractor must be submitted with supporting documentation to evidence hours worked and receipt of Goods and materials; provided, however, that Contractor may redact pricing information reflecting profit from Subcontractors, unless such Subcontractor is an Affiliate of Contractor.
• Signature of Denbury Representative or similar approval electronically, provided that a copy of such electronic approval is submitted with the invoice.
• Copies of Field Tickets, Quotes, Rate Sheets, Work Orders/POs, etc
• Signed delivery tickets

Paper Invoices

• Invoices should not be submitted in paper form unless it is mandatory as per local regulations.

Payment status tracking

You can check payment status directly in OpenInvoice. If not an OpenInvoice user, create a ticket by submitting an email to denburypayables@exxonmobil.com. Ticket response can take up to 72 hours.

Vendor frequently asked questions (FAQs)

Q: How do I submit a credit invoice (credit note)? 

A: You can submit credit invoices the same way you submit other invoices. Please ensure the credit includes a negative balance and references the original debit invoice.

Q: Why is my invoice not yet paid?

A: Delayed payments can be caused by various factors, such as a vendor account not being created or up to date, prices on the PO not matching the invoice, a missing minimum invoice requirement or no GR indicated on invoice.

Q: How can I check my invoice status?

A: You can check invoice status directly in OpenInvoice. If not an OpenInvoice user you may reach out to the email above under Payment status tracking.

Q: How do I update my contact details? 

A: Supplier account updates needed including address, banking information etc. please email denburypayables@exxonmobil.com.

Q: My invoice was rejected or is not in the system. Whom should I contact? 

A: You may reach out to the email above under Payment status tracking for the business service was completed.

Q: How can I participate in the Early Payment Discount Program? You can reach out to denburypayables@exxonmobil.com.